Checking In at the Meeting
Last updated August 7, 2026
Some meetings record attendance before you're allowed to vote. If your organization does this, your ballot stays locked until you check in.
Two ways to check in
- Enter the meeting code yourself. The chair announces a code out loud at the start of the meeting, and it is usually shown on screen. Sign in to your portal and type it in where prompted.
- Be checked in by a staff member. Someone at the registration desk admits you by name. Nothing for you to type.
Your organization may use one or both. Once you're checked in, your ballot unlocks and you vote normally.
The meeting code is not your access code
These are two different codes doing two different jobs, and they arrive at different times.
| Access code | Meeting code | |
|---|---|---|
| What it does | Signs you in to the portal | Records that you attended |
| Who has it | Only you | Everyone at the meeting |
| Where you get it | Your invitation email | Announced in the room on the day |
| When you use it | Any time, to sign in | At the meeting, after signing in |
The meeting code is announced, not emailed. It will not be in your inbox, and no invitation or reminder contains it. Listen for the chair to read it out at the start of the meeting, or ask the registration desk to check you in by name instead.
If check-in isn't working
- "That code is not correct." Check the code on screen and try again. Codes are short, and letters like O and 0 are easy to mishear.
- "Check-in is not open yet." The meeting hasn't reached that point. Wait for the chair, or ask the registration desk.
- Too many attempts. Wait a moment before trying again. Repeated wrong entries are rate limited.
If none of that helps, the registration desk can check you in by name. That path never needs the code.
Setting this up for your organization? See the administrator guide to attendance check-in.